Property Administrator (Health & Safety and project monitoring)

Would you like to use your property knowledge and administration skills to support the property function at the Diocese of Westminster?

Our property department directly impact how we can deliver the mission of the Catholic church in Westminster. That impact is felt throughout London, Hertfordshire and Middlesex through our delivery of services, food banks, shelters, day centres, social enterprise and the many hundreds of programs provided by our parishes and agencies throughout the Diocese of Westminster.

This means there’s lots to get involved in – and to be excited about

  • Location:                     Hendon, plus regular travel across the Diocese
  • Hours of work:        35 hours per week (Monday to Friday, 9am to 5pm)
  • Contact:                       6 month, fixed term contract
  • Salary:                          £35,000 per annum (Pro Rata)
  • Closing date:             7th July 2022
  • Job Reference:          360-160
  • Job Description:      Property Administrator (H S and Project Monitoring)

 

The Role:

You’ll work closely with multiple stakeholders to carry out Health & Safety administration duties, including managing and monitoring of Health & Safety records on Excel or similar electronic system, organising planned and reactive maintenance queries, Health & Safety enquiries and monitoring of Health & Safety projects to Parish and Curia Property.

You’ll assist the property Administrator with managing and actioning the incoming enquiries for reactive and planned day-to-day maintenance repairs, and project monitoring by way of record keeping.

Job Responsibilities will include (but are not limited to):

  1. Competently undertaking by use of Excel or other electronic system record keeping for all Health & Safety legal requirements to include Fire Risk Assessments and compliance, Health & Safety compliance including Gas Safety, Asbestos Management, servicing of lifts, Legionella and other legislative demands.
  2. Planning with the Health & Safety Manager, Parishes and Curia and the service provider to schedule Health & Safety visits.
  3. Managing and monitor adherence to regulatory and statutory requirements.
  4. Reviewing Risk Assessment Reports and Certificates to identify Substantial Risks and works for remedial actions.
  5. Updating Certification for legislative compliance, and chase the service providers as necessary for the Certificates.
  6. Ensuring Due Diligence is carried out on all new contractors by carrying out contractor compliance checks and update contractor compliance of all existing contractors.
  7. Ensuring Permits to Work are in place for works as required – Internal or External.
  8. Collating data for reports as directed by the Health & Safety Manager for submission to SMT and Trustees.
  9. Documenting and distribute minutes from regular monthly meetings.

 

You will have experience of the following:

  • Organisational skills, diligence, attention to detail and a high level of accuracy.
  • Ability to arrange multiple appointments taking account of the needs of the sites while making best use of Engineers time and availability.
  • Good communicator at all levels including senior and operational staff, customers, suppliers and other stakeholders.
  • Technical and systems aptitude and willingness to learn and share learned knowledge.
  • Competent to oversee and organise multiple projects on multiple sites
  • H & S administration and monitoring
  • Competent to oversee and organise multiple projects on multiple sites
  • Working knowledge of Statutory H & S legislation, administration, including completion of application forms.
  • Familiarity with requirements of contractor compliance

 

Who are we?

We are the Roman Catholic Diocese of Westminster, a faith-based charity with offices close to Victoria Train and Underground Station and just a short walk from St James Park and Westminster Underground stations.

We are home to the Archbishop of Westminster (Cardinal Vincent Nichols) & our beautiful Westminster Cathedral. We are one of the leading Catholic dioceses in the country, delivering our charitable mission through our network of 208 schools in which over 90,000 pupils attend daily, 212 parishes and several hundred social justice initiatives. We seek to positively impact the lives of all members of society.

 

Our core values are Competence, Reliability, Honesty, Perseverance & Love.

Our values are at the centre of everything we do and as such we are looking for a Property Administrator to join our property team during to support them during a busy period, who can clearly demonstrate and evidence these values.

 

Benefits:

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

  • Life Assurance
  • Access to Healthcare Cash Plan
  • Discounts scheme through Edenred-shopping, restaurants, cinema tickets gift cards and much more
  • Season Ticket Loan
  • Cycle to Work scheme
  • Access to low cost loans with Churches Mutual
  • Employee assistance programme– free, independent 24/7 help and advice for work-related issues as well as problems affecting home life