Personal Assistant to Auxiliary Bishop

Key information

Closing date: 12pm, 7 June 2024

£27,824.16 per annum

Part-time, 28 hours per week

Permanent Contract

Based in London, SW1P

Interviews: w/c 10 June 2024

 

Please find below the job description for this role:

PA to Auxiliary Bishop – Job Description

 

Do you have the skills to provide day-to-day administrative and secretarial support to a Senior Clergyman? You could be the PA to our Bishop Elect.

 

What you’ll be doing

Working out of Archbishop’s House, this PA to Auxiliary Bishop will be the first point of contact for the Bishop’s office, managing his day-to-day correspondence, telephone enquiries and coordinating specific aspects of his diary.

You will be responsible for processing all correspondence in line with diocesan protocol, booking travel and insurance as necessary, and liaising with both the other PAs and Cardinal’s Private Secretary as necessary. Additionally, you will need to type all meetings, agendas, minutes and associated correspondence, so will need to be comfortable with multiple computer programmes, as well as equipment such as Dictaphones.

Furthermore, you will have responsibilities surrounding the compiling and maintenance of a database of contacts and engagements on behalf of the Bishop, setting up weekend parish visitation meetings, and liaising with both external and internal groups to ensure quick setup and smooth-running of engagements.

This means there’s lots to get involved in – and to be excited about.

 

What we’re looking for

You’ll love working in an administrative/secretarial role, and will have experience of working with senior management in a large, complex organisation. It is essential that you have an understanding of the Catholic Church, its structure and organisation, along with a commitment to supporting the Bishops ministry in the Diocese, so that you can be a valuable to him and his work.

Additionally, you will have excellent communication skills, both verbally and written, and an innate ability to prioritise, to ensure the smooth-running of the busy, and often competing, diary of the Bishop. A keen attention to detail and skilled computer literacy will be integral to your support of the Bishop. Being experienced in shorthand would also be advantageous.

The successful candidate will play a pivotal role for the Auxiliary Bishop’s office. Your friendly and professional manner, along with your calm and measured approach to your work, will make you an invaluable member of the team, serving as the first point of contact for both internal and external groups for the Bishop.

We welcome applications from those with a Catholic faith, those of other faiths, or none. What we require above all else is that you respect the values we share to help others and support decent and dignified work for all without prejudice.

 

What we offer you

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

  • Life Assurance
  • Access to Healthcare Cash Plan
  • Discounts scheme through Reward Gateway -shopping, restaurants, cinema tickets gift cards and much more
  • Season Ticket Loan
  • Cycle to Work scheme
  • Access to low cost loans with Churches Mutual
  • Employee assistance programme– free, independent 24/7 help and advice for work-related issues as well as problems affecting home life

 

Who are we?

We are the Roman Catholic Diocese of Westminster, a faith-based charity with offices close to Victoria Train and Underground Station and just a short walk from St James Park and Westminster Underground stations.

We are home to the Archbishop of Westminster (Cardinal Vincent Nichols) & our beautiful Westminster Cathedral. We are one of the leading Catholic dioceses in the country, delivering our charitable mission through our network of 208 schools in which over 90,000 pupils attend daily, 212 parishes and several hundred social justice initiatives. We seek to positively impact the lives of all members of society.

Our core values are Competence, Reliability, Honesty, Perseverance & Love.

Our values are at the centre of everything we do and as such we are looking for a PA who is able to clearly demonstrate and evidence them

 

Application details

Our people are incredibly important to us, and we value and respect diversity in all its forms (seen and unseen). We particularly welcome applications from those from Black and Asian backgrounds, as well as candidates with disabilities and from the communities in which we work. We would like to increase representation of these groups among our staff as we know greater diversity will lead to an even greater impact for our work.

To be considered for the role, please complete an online application. CVs will NOT be considered, therefore, please do not send them. Only shortlisted applicants will be contacted. Please note that you will need to be eligible to work in the UK to apply for this position. You must provide proof of Right to Work in the UK. We reserve the right to remove the vacancy before closing date.

Equal Opportunities & Living Wage Statement:

The Diocese of Westminster is an Equal Opportunities and accredited Living Wage employer. To be successful, we aspire to be person centered at all times and place human dignity at our centre. We aim at all times to recruit the person who is best suited to the job, and we welcome applications from all communities and underrepresented groups, regardless of race, sexual orientation, disability, faith, age and gender. We guarantee an interview to disabled candidates who meet the minimum criteria. We strive to take a holistic approach to the development of our people so that we may better serve and empower the mission of our Church as ministered by the parishes, deaneries, schools and communities that we support. Our ambition is to work together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrating and promoting diversity.

We want people from all walks of life to feel valued for their individuality, thrive in our organisation, share a sense of belonging and demonstrate our values. With this in mind, we positively celebrate Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.

Actions we take to provide equality of opportunity for all candidates include:

  • We anonymise application forms during our shortlisting process to ensure that candidates are assessed without any consideration of their name, gender or background.
  • As part of this anonymisation, we don’t take into consideration where candidates studied, or the method of that study e.g. full-time, part-time or distance learning.
  • We apply a consistent approach to our question setting across our applications and interviews to ensure that everyone is assessed against the identified values, competencies and job requirements.
  • Our values are important to us and as such we use a scoring framework that marks candidates based on values, behaviours and competencies.
  • We provide guidance and brief all our interviewers throughout the selection processes in recruitment best-practice to mitigate against any potential for conscious or unconscious bias or discrimination.
  • Whenever possible we will have multiple interviewers when assessing each candidate to ensure marking is accurate and fair.
  • We ensure all our assessment venues are accessible. We offer alternative formats of our application forms to encourage applicants with disabilities or who require reasonable adjustments to perform at their best.
  • We will work together with candidates with a disability or health condition to implement reasonable adjustments to enable them to feel comfortable and strive during the assessment process.