Parish Administrator (Job Ref: 843-MILLW)

£20 per hour| Permanent | Part-time 30 HPW| St Edmund’s Church, 297 Westferry Road, E14 3RS | Closing date 16th February noon| Interview date 25th February

millwall administrator job description 2026

Diocese of Westminster Rewards and Benefits Summary 2025

St Edmund’s, Millwall, is seeking a dedicated and organised Parish Administrator to support the everyday running of our vibrant parish community. This is a rewarding, varied role at the heart of parish life, working closely with the Parish Priest, staff and volunteers to ensure the smooth and efficient operation of the parish office.

If you’re someone who thrives in a community-focused environment, has strong administrative skills, and values compassion, professionalism and service, we would love to hear from you.

Key Responsibilities

Parish Communications

  • Act as the first point of contact for the parish office, warmly welcoming visitors, clergy and volunteers.
  • Provide 1:1 support to parish employees using HR self‑service tools.
  • Produce and publish weekly newsletters, Mass sheets, liturgy books and parish notices.
  • Maintain parish databases, update website and noticeboards.

General Administration

  • Manage correspondence, certificates, filing systems and diary scheduling.
  • Order office and church supplies and maintain office equipment.
  • Support the preparation of rotas for readers, counters, stewards and cleaners.
  • Assist with GDPR compliance and safeguarding administration, including DBS processing.
  • Provide flexible ad‑hoc administrative support as needed.

Finance & Bookkeeping

  • Oversee all parish bookkeeping tasks including managing transactions, preparing budgets, handling monthly/annual closings and generating financial statements.
  • Reconcile Gift Aid, Dona and Stripe systems and manage financial records in line with diocesan requirements.

Events, Liturgy & Facilities

  • Organise and oversee parish meeting room bookings.
  • Maintain registers and paperwork for baptisms, weddings and funerals.
  • Support parish events, fundraising activities and pastoral functions.
  • Liaise with diocesan surveyors, contractors, tradespeople and property agents.
  • Assist the parish priest with Health & Safety obligations.

What We’re Looking For

We’re seeking someone who is not only competent in  but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love.

Essential Skills & Qualities

  • Strong organisational skills, able to prioritise effectively and meet deadlines.
  • Excellent written and verbal communication.
  • Ability to work both independently and as part of a small team.
  • Confidence and sensitivity when dealing with challenging situations.
  • Professional, welcoming manner in person and over the phone.
  • Complete discretion and respect for confidentiality.
  • Compassion, empathy and good judgement.

Experience & Qualifications

  • Proven experience as an Administrator or Secretary (executive level or above).
  • Understanding of the Catholic Church’s structure and a commitment to its mission.
  • Competence in Microsoft Office (Word, Excel, Publisher)

Experience working in a faith-based or charitable setting is welcome but not essential.

What we offer you

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

✔23 days annual leave + bank holidays (pro rata for part time employees)

✔Vouchers for free eye tests and £50 towards the cost of glasses

✔Reward Gateway scheme offering discounts on a wide range of products and services

✔Pension scheme for eligible employees – 5% paid by the employer

✔Salary exchange (salary sacrifice) for pension

✔Cycle to work scheme

✔Enhanced maternity, paternity and adoption pay

✔Employee Assistance Programme

✔Life assurance/ Death in Service benefit

Who we are

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community.

At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop-elect, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives.

We uphold the values of Competence, Reliability, Honesty, Perseverance, and Love—principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work.

If you are looking for a role where your talents, faith, and commitment to service can make a real difference, we would love to hear from you.

Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.