Parish Administrator – Finchley Church End Parish

Do you have experience working as a Parish Administrator? Would you like to make a real difference, using your skills to support a parish community?

About the Diocese of Westminster:

The Roman Catholic Diocese of Westminster is a faith-based charity. We are home to the Archbishop of Westminster (Cardinal Vincent Nichols) & the beautiful Westminster Cathedral. We are also one of the leading Catholic dioceses in the country, delivering our charitable mission through our network of 208 schools, 212 parishes and several hundred social justice initiatives. We seek to positively impact the lives of all members of our community.

 

We believe that to succeed we must be person-centred and place human dignity at our centre. We strive to take a holistic approach to the development of our people so that we may better serve the functions of our Church and the mission of our charity.

 

Our core values are Competence, Reliability, Honesty, Perseverance and Love

 

About the role:

Based at the busy parish of Finchley Church End, this Parish Admin post is a pivotal one within the parish.  You will provide day to day administrative and office management support to the Parish Priest and his parish team in the efficient running of the parish.

 

You will be responsible for (but not limited to):

  • co-ordinate parish communications and act as the first point of contact within the parish office
  • Greeting all colleagues clergy volunteers and visitors in a pleasant compassionate and professional manner, despite sometimes challenging circumstances
  • Provide 1:1 support to parish employees as required i.e. HR Self Service portal
  • undertaking day to day administrative tasks
  • Assist with correspondence, typing, and production of certificates as required by the parish priest.
  • Undertake diary management of parish appointments and events
  • Order all church and parish equipment, stationery, and maintaining office equipment
  • Prepare papers and circulate minutes for the Finance Committee and Parish council
  • Maintain accurate records, ensuring an efficient filing system is maintained for parish correspondence that is in line with diocesan audit procedures.
  • Organising and supporting in liturgical and other parish events
  • To manage the booking and day-to-day running of the various parish meeting rooms
  • Taking responsibility for the various parish baptisms, weddings and funeral registers and to deal with requests for information and certificates – preparing all correct paperwork for the ceremonies.
  • Support the pastoral function of the parish priest in any relevant administrative capacity i.e. with parish community based fundraising events
  • To support the parish priest in various activities and working alongside other staff and volunteers.

 

 

About you:

With substantial experience in office organisation, you will be a great communicator who will thrive on juggling the various competing demands of this varied and interesting role. It is therefore important that you are self-motivated and that you can multitask effectively to meet deadlines.

 

Benefits:

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

 

  • 5% pension contribution – Standard Life
  • Cycle to Work scheme
  • Access to low cost loans with Churches Mutual
  • Employee Assistance Program
  • £8K Death in Service benefit (all staff)

 

 

Location:                             Priests House, Gravel Hill, London N3 3RJ

Hours of work:                  20 Hours per week (Monday to Friday 9:30 AM – 1:30 PM)

Salary:                                  £14 per hour

Closing date:                      17th of August 2022 at noon

Job Reference:                  389-FINCE

 

Please click below for job description.

Parish Administrator Job Description

To be considered for the role, please complete an online application. CVs will NOT be considered, therefore, please do not send them. Only shortlisted applicants will be contacted. Please note that you will need to be eligible to work in the UK to apply for this position. You must provide proof of Right to Work in the UK.  We reserve the right to remove the vacancy before closing date.

 

Equal Opportunities & Living Wage Statement:

The Diocese of Westminster is an Equal Opportunities and accredited Living Wage employer. To be successful, we aspire to be person centred at all times and place human dignity at our centre. We aim at all times to recruit the person who is best suited to the job, and we welcome applications from all communities and underrepresented groups, regardless of race, sexual orientation, disability, faith, age and gender. We guarantee an interview to disabled candidates who meet the minimum criteria. We strive to take a holistic approach to the development of our people so that we may better serve and empower the mission of our Church as ministered by the parishes, deaneries, schools and communities that we support. Our ambition is to work together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrating and promoting diversity.

We want people from all walks of life to feel valued for their individuality, thrive in our organisation, share a sense of belonging and demonstrate our values. With this in mind, we positively celebrate Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.

Actions we take to provide equality of opportunity for all candidates include:

 

·         We anonymise application forms during our shortlisting process to ensure that candidates are assessed without any consideration of their name, gender or background.

·         As part of this anonymisation, we don’t take into consideration where candidates studied, or the method of that study e.g. full-time, part-time or distance learning.

·         We apply a consistent approach to our question setting across our applications and interviews to ensure that everyone is assessed against the identified values, competencies and job requirements. Our values are important to us and as such we use a scoring framework that marks candidates based on values, behaviours and competencies.

·         We provide guidance and brief all our interviewers throughout the selection processes in recruitment best-practice to mitigate against any potential for conscious or unconscious bias or discrimination. Whenever possible we will have multiple interviewers when assessing each candidate to ensure marking is accurate and fair.

·         We ensure all our assessment venues are accessible. We offer alternative formats of our application forms to encourage applicants with disabilities or who require reasonable adjustments to perform at their best.

·         We will work together with candidates with a disability or health condition to implement reasonable adjustments to enable them to feel comfortable and strive during the assessment process.