Parish Office Assistant (Job Ref: 845-388)

£14.80 per hour| 12 month Fixed Term | Part-time 20 HPW Mon,Wed,Thu,Fri 9-1 | St Anne’s Church, Underwood Road, E1 5AW, | Closing date 26th February 2026 noon | Interview date to be confirmed

Parish Office Assistant Job Description

Rewards and Benefits Summary 2026

Key Responsibilities

Administration

  • Count and bank collections from all Mass centres with the Administrator or appointed chaplaincy representative.
  • Purchase supplies, equipment, and goods as required.
  • Support general office and parish administration.

Events Support

  • Assist parish priests and community representatives in planning and organising events.
  • Maintain and monitor event inventory and stock levels.
  • Print and prepare event materials when needed.
  • Provide event reports and support parish events throughout the year.

Property & Lettings Management

  • Conduct property inspections and prepare reports.
  • Liaise with contractors for repairs and refurbishments.
  • Advertise rooms, arrange viewings, and manage check-ins/outs for tenants.
  • Maintain communication with tenants and respond to maintenance issues.

Hall Bookings

  • Manage hall bookings and respond to related enquiries.
  • Conduct check-ins/outs and post-event inspections.

Health & Safety

  • Participate in safeguarding training and formation sessions.
  • Regularly test fire alarms and emergency lights and keep accurate records.
  • Organise safety inspections and maintain up-to-date gas, electricity, and EPC certification records.

What We’re Looking For

We’re seeking someone who is not only competent in administration but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love.

Essential Skills & Experience

  • Excellent communication and organisational skills.
  • Ability to work both collaboratively and independently.
  • Strong problem‑solving abilities.
  • Adaptable and responsive to changing needs.
  • Relevant administrative experience.
  • Intermediate proficiency in Microsoft Office (Word, Excel, Outlook).
  • Fluency in Portuguese and English.
  • Respect for and commitment to the mission and values of the Diocese of Westminster.
  • Sensitivity and respect for diverse communities.

Desirable

  • Experience in a faith‑based or non‑profit organisation.
  • Understanding of the Catholic Church and a desire to work within it.

What we offer you

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

✔23 days annual leave + bank holidays (pro rata for part time employees)

✔Vouchers for free eye tests and £50 towards the cost of glasses

✔Reward Gateway scheme offering discounts on a wide range of products and services

✔Pension scheme for eligible employees – 5% paid by the employer

✔Salary exchange (salary sacrifice) for pension

✔Cycle to work scheme

✔Enhanced maternity, paternity and adoption pay

✔Employee Assistance Programme

✔Life assurance/ Death in Service benefit

Who we are

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community.

At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop-elect, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives.

We uphold the values of Competence, Reliability, Honesty, Perseverance, and Love—principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work.

If you are looking for a role where your talents, faith, and commitment to service can make a real difference, we would love to hear from you.

Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.